Mr. Bonafide
Ms. Elliott
Ms. Hafensteiner
Mr. Hughes
Mr. Sorensen
Mrs. Traver
Mr. Vadney
Mr. Varney
Ms. Puckett
AGENDA ITEMS
ACTION TAKEN
1. Call to Order
-Pledge of Allegiance
2. Moment of Silence
3. Anticipated Executive Session – if needed 7:00 PM to 7:15 PM
4. Additions/Deletions to Agenda since Thursday mailing
5. Approval of Minutes
5.1 Approves the minutes of the April 21, 2008 Board of Education meeting.
6. Awards, Honors & Recognitions
7. Special Reports
7.1 Meet the Candidates
7.2 Excel Project Update – Vicki Wright and Gene Doane
7.3 Senior Symposium – Frank Barone
7.4 Field Trip Procedures – Diane Albano
8. Hearings & Petitions
9. Old Business
9.1 Claims Auditor April Report
9.2 Fund Balance Analysis and Projection – Joseph Pizzo, District Treasurer
9.3 Continued Discussion of Interim Superintendent – Cynthia Elliott
9.4 Discussion of Strategic Planning Proposal – Vicki Wright
9.5 Review of Proposed 2008-2009 Calendar – Vicki Wright
10. Policy Adoption/Review
10.1 Second reading and review of Policy #5810 – Payroll & Related Liabilities
10.2 Second Reading and review of Policy #7619 – Response to Intervention (RTI)
10.3 Review of Procedures regarding Policy #8420 – Salute to the Flag
10.4 Fourth Reading and review of Policy #7618 –Therapeutic Physical Restraint
11. New Business
11.1.1 Be it resolved that upon
the recommendation of the Superintendent that
the Board of Education approves the paid parental leave of
Christine
Renaldi beginning September 15, 2008 through to and including
November 7, 2008 as per attached.
11.1.2 Be it resolved that upon
the recommendation of the Superintendent
that the Board of Education approves the paid parental leave of
Nicole
Weiss beginning September 3, 2008 through to and including
January
30, 2009 as per attached.
11.1.3 Be it resolved that
upon the recommendation of the Superintendent
that the Board of Education approves the paid parental leave of
Deborah Conti beginning September 3, 2008 through to and
including October 17, 2008 as per attached.
11.1.4 Be it resolved that upon
the recommendation of the Superintendent
that the Board of Education approves the paid medical leave of
Ronald
Phillips beginning April 22, 2008 through to and including May
30,
2008 as per attached.
11.1.5 Be it resolved that upon
the recommendation of the Superintendent
that the Board of Education approves the appointment of Ray
Starr to
fill the temporary vacancy for Groundskeeper at the high school
beginning April 22, 2008 through May 6, 2008 as per attached.
11.1.6 Be it resolved that upon
the recommendation of the Superintendent
that the Board of Education approves the probationary
appointment of
Diane Beach to fill a full time position of cook effective
January 24,
2008 as per attached.
11.1.7 Be it resolved that upon
the recommendation of the Superintendent
that the Board of Education approves the temporary appointment of
Karen Tiedemann to fill the morning and PE curriculum lifeguard
position effective April 28, 2008 as per attached.
11.1.8 Be it resolved that
upon the recommendation of the Superintendent
that the Board of Education approves moving the primary
Purchasing
Agent responsibilities to the Business Administrator with Jeff
Clemens as the secondary person as per attached.
11.1.9 Be it resolved that
upon the recommendation of the Superintendent
that the Board of Education approves the addition to the 2007-08
non-
teaching substitute list.
11.1.10 Be it resolved that upon
the recommendation of the Superintendent
that the Board of Education approves the appointment of Frank
Barone
as the grades 9-10 Interim Principal for the 2008-2009 school
year
and authorizes the Board President to sign the agreement.
11.2 Recommendations of the Committee on Special Education.
As a result of the meetings on February 28, March 31 , April 1, 2, 3, 7, 8, 10, and 22, 2008, the Committee on Special Education recommends approval of the IEPs of 66 students located in the CSE recommendation binder.
12.3 BUSINESS CONSIDERATIONS
12.3.1 Budget Amendment Resolution
On April 7, 2008, the RCS
Board of Education accepted a donation
for $500 from the Stewart’s Holiday Match Program.
Be it resolved, that the Board of Education increase the 2007/2008 General Fund budget by $500 (donation from Stewart’s Holiday Match Program).
Increase Estimated Revenues:
A2705 Gifts & Donations $500.00
Increase Appropriations:
A2110.479-03-0000 AWB Ballroom Dance Program $500.00
Be it further resolved, that the Treasurer of the District be authorized to appropriate funds as specified by this resolution.
12.3.2 Be it resolved that upon the recommendation of the Superintendent that the Board of Education approves the $359.73 per student health and welfare services contract with Averill Park Central SD as per attached and authorizes the Board President and Board Clerk to sign said contract. Averill Park CSD will provide health services to the RCS resident who is attending the Robert C. Parker School.
12.3.3 Be it resolved that upon the recommendation of the Superintendent that
the Board of Education recommends approving the 2008-2009
BOCES school calendar.
12.3.4 Be it resolved that upon the recommendation of the Superintendent that the board of Education approves the service agreement between Ravena-Coeymans-Selkirk CSD and B & L Control Service Inc. to supply chemical treatment for the air conditioning at the high school for the sum of $3,149 and authorizes the Board President to sign the service agreement.
12.3.5 The Superintendent recommends approving the following resolution:
Resolution of the Ravena-Coeymans-Selkirk Central School District
authorizing the Settlement of Litigation with American Guarantee &
Liability Insurance Company
WHEREAS , the Ravena-Coeymans-Selkirk Central School District (the
“School District”) filed an action in Albany County Supreme Court on
April 23, 2007, bearing index number 3044-07, naming American
Guarantee & Liability Insurance Company (“AGCL”) defendant, and
alleging breach of a performance bond written by the
defendant which
bond guaranteed the performance of Clean Air Technologies,
Inc. of an
asbestos abatement contract entered into by Clean Air with
the School
District dated June 24, 2003.
WHEREAS
, the defendant interposed an Answer denying breach of the
bond and has asserted several affirmative defenses to the
claim.
WHEREAS , the defendant has offered to settle the above referenced
litigation by paying to the School District the sum of Ten
Thousand
Dollars ($10,000.00)
WHEREAS , the School District desires to avoid the further expense
and
uncertainty of litigation and hereby agrees to settle the
claim of the School
District against the defendant upon the receipt of the sum
of Ten Thousand
Dollars ($10,000.00)
FURTHER RESOLVED, that the School District’s Superintendent shall
authorize and direct its attorneys, Lewis & Greer, P.C., to
complete the
necessary formal documents to effectuate the settlement of
the above
referenced action.
12.3.6 The Superintendent recommends approving the following resolution:
Resolution of the Ravena-Coeymans-Selkirk Central School District
and
Questar III Intermunicipal Agreement for Internal Claims Auditing
Services:
WHEREAS, Education Law, section 1950(4) (k), as
amended by Chapter
263 of the Laws of 2005, provides that a board of
cooperative educational
services (“BOCES”) has the power and duty to establish an
internal audit
function;
WHEREAS, Education Law, section 2116-b, as added by Chapter 263
of
function to include, among other things, the development of
risk
assessment of district operations, a review of financial
policies and
procedures; the testing and evaluation of district internal
controls; and an
annual review of risk assessment;
WHEREAS, Education Law, section 2116-b authorizes school
districts to
use intermunicipal agreements to fulfill the internal audit
function provided
that such function comply with regulations of the
Commissioner of
Education and meet professional auditing standards;
WHEREAS, General Municipal Law, Article 5-G authorizes the
District
and Questar III to enter into an intermunicipal agreement to
carry out any
function or responsibility each has authority to undertake
alone;
WHEREAS,
QUESTAR III has established an internal audit function and
appointed an internal auditor who will provide internal
audit functions for
QUESTAR III and is ready, willing and able to provide such
functions for
school districts as may be agreed upon;
WHEREAS, District is desirous of establishing an internal audit
function
and has determined that QUESTAR III can provide DISTRICT with
professional expertise for such purpose; and
WHEREAS, DISTRICT has undertaken a reasonable review of the
cost of
obtaining professional audit services and has determined that
obtaining such
services through QUESTAR III will afford best value to the
DISTRICT.
NOW, THEREFORE, in consideration of the mutual promises herein
given,
and other good and valuable consideration, it is agreed as
follows:
1. TERM. The term of this AGREEMENT shall begin on
07/01/2008 and
extend for, through and including 06/30/2009.
2. WORK. QUESTAR III shall perform for DISTRICT the services
described in Appendix A (SCOPE OF WORK). QUESTAR III shall
undertake such WORK in accordance with generally accepted
professional
practices and applicable regulations of the Commissioner of
Education.
WORK shall take place at mutually agreeable dates and times,
provided
that all original DISTRICT documents shall be reviewed at
the DISTRICT
offices and may not be removed there from any purpose.
3. EQUIPMENT AND OTHER RESOURCES. Unless otherwise provided in
the SCOPE OF WORK, DISTRICT shall provide all of the
equipment,
supplies, and any other resources required to complete the
WORK.
4. COMPENSATION. QUESTAR III shall be compensated for the WORK
as provided in Appendix B, “SCHEDULE OF FEES.” Unless
otherwise
provided in Appendix B, QUESTAR III’s fee shall be all
inclusive.
5. PAYMENT. Payment for the WORK provided pursuant to this
AGREEMENT is dependent upon the satisfactory completion of
the
WORK and faithful compliance with the terms and conditions
of the
AGREEMENT by QUESTAR III.
6. INDEPENDENT CONTRACTOR. QUESTAR III agrees to provide such
WORK to DISTRICT as an independent contractor. It is
mutually agreed
that for purposes of providing this WORK, any employee or
contractor of
QUESTAR III shall not be an employee of DISTRICT, and shall
neither
hold himself/herself out nor claim to be an officer,
employee, agent or
representative of DISTRICT nor make any claim, demand or
application to
or for any right based upon any different status.
7. LIMITS ON COMPENSATION. QUESTAR III agrees that neither it nor
any employee or contractor of it are entitled to
participate in any benefit
plan provided to the employees of DISTRICT; Worker’s
Compensation
through DISTRICT; unemployment insurance benefits through
DISTRICT; nor any other benefit, right and/or privilege
available to
employees of DISTRICT.
8. INDEMNIFICATION. DISTRICT is responsible for establishing and
maintaining internal controls for its financial operations.
Questar III shall
not indemnify District for theft, loss, unauthorized use or
disposition of
assets, or failure to comply with law or regulations on the
part of District’s
employees, regardless of whether such theft, loss,
unauthorized use or
disposition of assets, or failure to comply with law or
regulations occurs
before, during, or after completion of the WORK, and
District shall not
indemnify Questar III for theft, loss, unauthorized use or
disposition of
assets, or failure to comply with law or regulations on the
part of Questar
III’s employees under any circumstances.
9. AVAILABILITY OF INFORMATION, RECORDS AND PERSONNEL.
DISTRICT shall be responsible for making all financial
records, related
information and relevant personnel available to Questar III
as may be
necessary for Questar III to complete WORK. DISTRICT is
responsible for
the accuracy and completeness of any such information.
DISTRICT
acknowledges that QUESTAR III will not perform a detailed
examination
of all transactions and that there is a risk that material
misstatements, illegal
acts, or noncompliance may exist and not be detected during
WORK. The
internal auditor shall preserve the confidentiality of all
DISTRICT
information and/or records unless otherwise required by law.
10.
REPORTING RESPONSIBILITIES. Internal auditors assigned to perform
WORK for DISTRICT shall report directly to the Board of
Education of
DISTRICT. The PARTIES agree that such internal auditors
shall have
suitable qualifications that allow him or her to undertake
internal audit
functions, as directed by DISTRICT’S Board of Education, in
accordance
with generally accepted professional practices and
applicable regulations of
the Commissioner of Education.
11.
SUBCONTRACTS. QUESTAR III shall not enter into subcontracts for
the
performance of work pursuant to this AGREEMENT unless such
subcontractors are approvesd by DISTRICT before the WORK is
completed.
12.
NON-ASSIGNMENT. This AGREEMENT may not be assigned by either
PARTY or its right, title or interest therein assigned,
transferred, conveyed
or otherwise disposed of without the previous consent, in
writing, of the
OTHER PARTY and any attempt to assign the contract without
such
written consent will be null and void.
13.
DISPUTE RESOLUTION. In the event either PARTY has a dispute
relating to the execution of WORK or compensation for WORK,
including
but not limited to the applicability of professional
standards for such
WORK, it shall provide written notice to the other PARTY of
such dispute
and include a detailed description of the nature of the
dispute and proposed
method of resolution. Within seven (7) days of receiving
such notice, the
receiveing PARTY shall contact the disputing party and a
mutually
acceptable time shall be set for the PARTIES to meet and
discuss the
resolution. Both PARTIES shall provide documentation or
other
information useful for resolution of such dispute. Both
PARTIES shall
make a good faith effort to resolve such dispute in a
mutually acceptable
and timely manner. In the event the PARTIES cannot agree to
resolve such
dispute, either PARTY may exercise its right to terminate
pursuant to
paragraph fourteen (14) of this AGREEMENT.
14.
TERMINATIONS. Both PARTIES reserve the right to terminate this
AGREEMENT upon providing thirty (30) days written notice to
the other
PARTY provided, however, that prior to providing such notice the PARTY
seeking termination shall participate in dispute resolution
as described in
paragraph thirteen (13) of this AGREEMENT.
15.
CONVERSION TO CO-SER. In the event that a cooperative service
agreement (“Co-Ser”) is offered through QUESTAR III for the
internal
auditor services during the term of this AGREEMENT, each
PARTY agrees
that this AGREEMENT may be converted to a Co-Ser by mutual
consent
without compliance with the terms of paragraph fourteen (14).
16.
NOTICES. Any notices or other communications that must be given in
connection with this AGREEMENT shall be in writing and shall
be deemed
to have been validly made or given when delivered personally
or when
received if properly deposited with the United States Postal
Service, postage
prepaid certified or registered mail return receipt requested
or with a
nationally recognized overnight courier service to the address
set forth
below:
(a) If to QUESTAR III:
Questar III
10 Empire State Blvd.
Castleton, New York 12033
Attn.: Harry Hadjiouannou, Assistant Superintendent
With a copy to:
Questar III
10 Empire State Blvd.
Castleton, New York 12033
Attn.: Susan M. DiDonato, Esq.
(b) If to District:
Mr. Gregory Chase
Ravena-Coeymans-Selkirk CSD
26 Thatcher Street
Selkirk, NY 12158
17.HEADINGS.
Headings or titles of sections are for convenience of reference
only and do not constitute a part of this AGREEMENT.
18.
FULL AGREEMENT. This AGREEMENT, including all appendices,
constitutes the full agreement between the PARTIES.
13. Suggested Topics for Upcoming Meetings
May 19
§ High School Recognition Awards - Hakim Jones
§ Discussion regarding email – Mike Varney
14.*Information Item/Discussion
14.1 Board of Education Responsibility Regarding Graduation
15.*Upcoming Activities/Events of Interest
May 7, 2008 – Middle/High School Ensemble Concert – 7:00 PM – HS
May 12, 2008 – Budget Hearing – 7:00 PM – HS Library Media Center
May 12, 2008 – Curriculum & Instruction Meeting – 4:00 – 5:30 PM – HS
May 15-17, 2008 – Middle School Drama Production – 7:00 PM – MS
May 19, 2008 – Board of Education Meeting – 6:00 PM – HS
May 20, 2008 – Budget Vote – High School Gymnasium 7:00 AM-9:00 PM
May 20, 2008 – Middle School Spring Concert – 7:00 PM – HS
May 21, 2008 - High School Spring Concert – 7:30 PM – HS
May 23, 2008 – Contingent Holiday – NO SCHOOL
May 26, 2008 – Memorial Day – NO SCHOOL
June 17, 2008 – Bus referendum vote HS Gymnasium
June 28, 2008 - Graduation
16.Executive Session
17. Adjournment